ICUMS

Use of CPC 90Z02 – Direct Entry into Free Zone for Administrative Use (for Importation of Assets)

1. The customs procedure code (CPC) for use during bill of entry (BOE) declarations for importation of assets into the free zones shall be 90Z02 – Direct Entry into Free Zone for Administrative Use

2. This includes motor vehicles, machinery, equipment, and any other goods that are not raw materials for production or sale which form part of the main business of the company.

All stakeholders are to take note

SUBMISSION OF BAPLIE MANIFEST THROUGH ICUMS

(1) The Customs Division of the Ghana Revenue Authority in an effort to improve compliance byway of risk management as required under Section 3 of Customs Act, 2015, Act891, requests from the master/agent of arriving vessels to submit in addition to the cargo manifest, the BAPLIE manifest.

(2) The BAPLIE shows the total amount of occupied locations, cargo and containers on board the vessel.

(3) The BAPLIE message should contain the following vessel related information:

Vessel name and identifier, related port and next port of call, arrival and departure dates at the related and next port of call. The cargo related information to include equipment ID, size-type code, weight (kg), nature of cargo and any further attributes such as identification of dangerous goods and non-standard dimensions.

(4) The Baplie file expected to be uploaded on ICUMS is the standard UN/EDIFACT format. The ICUMS form path is (Cargo  >  Sea Import  > Manifest  >  Baplie List)

(5) This directive takes immediate effect and for strict compliance

IMPLEMENTATION OF SECTION 92 OF THE CUSTOMS ACT, 2015 (ACT 891), REGARDING RE-WAREHOUSING OF GOODS

Section 92 of the Customs Act, 2016 (Act 891) indicates that:

(1) a person who owns goods that are warehoused goods may apply to the Commissioner-General tore-warehouse the goods.

(2) The Commissioner-General may grant permission for the goods to be re-warehoused fora period of not more than twelve months

The following are durations apply for Warehouse Duration and Re-Warehouse Duration:

1. For Warehouse duration, they range from a maximum of three (3) months for perishables to a maximum of two (2) years for raw materials, whereas for Re-Warehouse Duration, it is up to the period of one (1) year, as follows:

2. Due Date Extension for Warehoused Goods (Request):

For bonded warehouse operators, the ICUMS form to use to Request for Due Date Extension (Warehouse Duration):

Clearance > Bonded Warehouse Management > Overstayed Goods > Due date Extension Request

2. Re-Warehousing of Overstayed Warehoused Goods (Request):

The ICUMS form to use to Request for Re-Warehouse Duration:

Clearance  > Bonded Warehouse Management >  Overstayed Goods  >  Re-Warehousing Request

b. Note that for the case of Re-Warehousing Request approval, it has two levels. The first is verification of request and done at the Collection level, and then final approval at the Headquarters level.

Thank you

Provision of Manifest Information when creating bill of entry (BOE) using the Clearance Plan PMD – Pre-Arrival Declaration

Effective Date: 1st February, 2023

Aspart of measures to improve proper assessment for BOEs with Pre-Arrival Declaration (PMD) Clearance Plan, the following shall apply when using the PMD:

1. PMD with Manifest Information

Where there is Manifest information, but BL/AWB is NOT ‘Carry In Terminal’/ ‘Gate In Confirm End’, Declarants must input the Manifest Number (MN) on the ‘BL/AWB’ tab during BOE creation. Declarant then clicks on “Click to Select” to populate the Manifest Information on the Job Number. After BOE Assessment by Customs, manifest matching will AUTOMATICALLY occur as soon as BL/AWB status is ‘Carry In Terminal’/ ‘Gate In Confirm End’.

Note however that if there are discrepancies between Manifest Information before and after Tally Submission however (example: change in weight due to short-landing), automatic Manifest Matching will fail. Declarant must check and make the necessary corrections either by correcting the necessary information on the BOE, by way of Post Entry or correcting the information on the BL/AWB by way of Manifest Amendment. Manifest Matching must then be done by the declarant manually after completion of necessary corrective processes.

2. PMD without Manifest Information

Where Manifest has NOT been submitted yet by the carrier, but declarant proceeds to create a PMD BOE, declarant will not be required to input the Manifest Number. However,after BOE Assessment acceptance, declarant must proceed to do Manifest Matching manually by adding the Manifest Information to the BOE.

3. PMD with manifested BL/AWB same as BL/AWB yet to be manifested

During BOE creation using the CL Plan PMD, the system as part of validation criteria will perform some similarity checks by comparing details of the BOE declaration with an existing BL/AWB not yet utilized. It is therefore recommended that the carriers ensure that the BL/AWB number is as unique as possible.

There are instances where the BL/AWB for PMD BOE declaration creation exists on another Manifest.

If a declarant during PMD BOE declaration creation encounters such a situation of BL/AWB already existing on another Manifest, even though the carrier is yet to submit the manifest to include their BL/AWB, the declarant must proceed to submit a “Request to Use PMD CL Plan” using the path Clearance  >  Declaration >  Post Declaration  >  Request to use PMD CL Plan

After Customs approval, declarant can proceed to submit the PMD BOE declaration without the Manifest Information. However,when BOE Assessment is completed and Manifest duly submitted, discharge completed and BL/AWB has been updated to the status ‘Carry In Terminal’/ ‘Gated In Confirm End’, declarant can proceed to do the Manifest Matching.

NB: Declarants are advised to check the status of a BL/AWB always before commencing BOE creation to easily know how to proceed based on Manifest availability using the 'Cargo Tracking' menu.

RESTRICTION ON POST ENTRY AFTER “BOE EXITED”

A restriction has been implemented to disallow the creation of Post Entry when a BOE has the status “BOE Exited” unless a request is made to Customs and approval granted.

Path: Clearance >  Declaration >  Post Declaration  >  Request to allow Post Entry after BOE Exited

Aspart of the request, Declarants must indicate the Tabs/Fields which they wish to amend during the Post Entry. Declarants will be restricted to changes on the Post Entry based on the Tabs/Fields they indicate during the “Request to Allow Post Entry after BOE Exited”.

Example: If a Declarant selects the  General Tab as the Tab to amend and obtains approval, changes can only be made to  the General Tab during Post Entry creation

Once on this interface click on “New Request”.

1. Enter BOE number and click on Check. The BOE Exited Date field will be auto populated with the date on which the BOE Exited.

2. Input Request Remarks.

3. Under the Wish to Amend Fields section click on Add.

(a) Select Category (Tab to be amended – General, BL/AWB, Document, Invoice and Item Tabs), Amend Type (Amend, Delete or Add), Item No. (Applicable only if the Category is “Items”) and Amend Fields Remarks

(b) The above step can be repeated as many times as the Tabs which Declarant wishes to amend.

4. Attach supporting documents by clicking on Add under the Attach Document section.

5. Click on Request to submit the request to Customs for necessary vetting and approval.

NB: It is only after Approval of the Request that the BOE will be available under Create Post Entry Declaration where the Post Entry can be created and submitted.